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List of illustrated permits

In 2006, Canada Post introduced a customized permit indicia for bulk permit mailings. Customers could incorporate their own images in a designated area of the indicia. Few customers took advantage of the offering until 2013 when Canada Post made the terms and conditions more attractive to bulk mailers.

This page presents images of customized indicia dating from 2006 when Canada Post introduced the feature. It also includes a variety of forerunners, indicia that incorporated illustrations before 2006.

Most Illustrated Permits are printed directly on the envelope; however, some are printed in sheets and affixed to envelopes in much the same way as some meters are printed on tape and placed on the envelope or parcel. An example of a bulk mailer that has used this approach is the Canadian Red Cross.

The indicia are organized in alphabetical order by the name of bulk mailer in a series of pdf files. The indicia in these files come from three sources:

• Me, as a result of several years of searching
• Fellow collectors who, like me, were attracted to these stamp-like permits
• Non-collectors who were aware of my interest and sent me their findings

If you come across indicia not in these files, I would very much appreciate hearing from you. Please send me either:

• A scan at 300 dpi of the front of the entire envelope if you collect illustrated indicia, or
• The actual item or items if you don’t collect them

Email address:
Earle Covert ecovert6@gmail.com

Postal address:
Earle L. Covert
101-75 Fairmont Blvd S
Lethbridge AB T1K 8H5
CANADA

I will update these files periodically with new discoveries that I come across and that are reported to me.

I would like to thank Dick Staecker for permission to use the numbers from his catalogue of permit indicia, Canadian Permit Postage Catalogue. The fourth edition was published in March 2016 by the British North America Philatelic Society Ltd., and is available through the BNAPS Book Department.

Update – 15 March 2023

It has been a year since the listings were updated. This listing has 859 new Illustrated Permits and 76 new bulk mailers. However, it is not complete. I have at least 300 more permits to list. I decided to get these online rather than wait until I am all caught up.

Please keep the Permits coming. You will be acknowledged under the Permit image unless you request otherwise. Except for my address, we do not show addresses in the listings. Last week, I received a flat rate box with 272 different permits plus 30 duplicates. I still have to compare them with the current listings.

My excuse for being so far behind is – we have moved 42 km from a home in Raymond that we sold in the fall of 2022 to an apartment in Lethbridge, Alberta. I still have 75 large plastic totes of stamps, envelopes, posters and books to sort through in the next several months. The material is being sold, given away and recycled. What do you do with three totes of #8 eight-cent postal stationery envelopes with three different Edmonton cancels? Keep a few and recycle the rest. There is no interest in the cancels – only three different!

I will get caught up!!!!!!!!!!!!

Earle

Illustrated Permit files

The identity of the bulk mailer, if known, is listed under the Permit illustration. The Permits for which the mailer is not known are illustrated after bulk mailers U to Z. If you can identify the mailer, please let me know.

If there are initials under the Permit illustration, they are those of the person who supplied the scan or item to me. My own initials, ELC, appear if I own the item.

The last file lists the number of each bulk mailer as it appears on the Illustrated Permit. In some cases, unrelated bulk mailers appear to have the same Permit number. Probably they are using a common mailing house.

Dick Staecker Permit numbers organized by type 2020-03-20 (0.6 MB)

Illustrated Permit forerunners (before 2006) 2023-03-15 (2.5 MB)

Bulk mailers A to B 2023-03-15 (5.5 MB)	Bulk mailers C to Canadian 2023-03-15 (6.8 MB)	Bulk mailers Cancer to end of C 2023-03-15 (4.5 MB)
Bulk mailers D to K 2023-03-15 (7.3 MB)	Bulk mailers L to M 2023-03-15 (4.1 MB)	Bulk mailers N to P 2023-03-15 (3.8 MB)
Bulk mailers Q to T 2023-03-15 (8.5 MB)	Bulk mailers U to Z and unknown mailers 2023-03-15 (6.2 MB)	Bulk mailers listed by their Canada Post permit number 2023-03-15 (0.2 MB)

Background information

Note: most of the material in this section is taken from Canada Post documents referenced below.

A postal indicia is a marking on envelopes sent in a bulk mailing to indicate that postage has been prepaid for the mailing. It identifies the Canada Post service used by the bulk mailer and the bulk mailer’s customer number. The indicia is printed on, or applied to, each mail item.

In 2006, Canada Post introduced a customized permit indicia for bulk permit mailings. Bulk mailers were allowed to add an image to a designated area in the permit indicia. The border of the indicia simulated stamp perforations. These design elements could give recipients the impression that a postage stamp was affixed to the envelope instead of the permit indicia printed on it. The bulk mailer’s permit number had to be inside the indicia to show that prepayment was made. This type of bulk permit mailing was not very popular because the fee was high as was the minimum number of items required to qualify for bulk mailing.

In 2014, Canada Post reinvigorated the idea of the customized postal indicia. It promoted the service offering to businesses and organizations using permit mailing in the following announcement [1]:

NEW - Effective July 9, 2014 – New Customized Postal Indicia for Addressed Admail

Our new stamp-like Customized Postal Indicia, created exclusively for Addressed Admail, lets you create eye-catching indicia to set your mail items apart from the others, reinforce your brand and add that personal touch to your mail.

The Customized Postal Indicia can be printed directly on the mail piece or embossed on the envelope or label. There are no minimum volume requirements to access this feature; however, you must meet the minimum volume requirements for Addressed Admail (500 pieces for Machineable or 1,000 pieces for Letter Carrier Presort) [Note: the minimum volume requirements have since been reduced].

While Canada Post does not charge a premium for this feature, there may be charges from your printer depending on the colours selected.

Canada Post provided a template for the customized indicia on its website along with detailed postal indicia requirements and specifications. The permit indicia is available for Addressed Admail (since renamed Personalized Mail™), Lettermail and Publications Mail. The indicia must be bilingual, and Canada Post recommends that French appear first for mailings originating from Quebec. A business or organisation with a bulk mailing agreement with Canada Post downloads the template, and adds its artwork and agreement number to the template. This custom indicia is much more appealing to bulk mailers because there is no extra fee for adding an image to the indicia.

Custom indicia templates generated on the Canada Post website in 2019

Sometime in early to mid 2021, Canada Post changed the format of permit. The permit number and the code went from a horizontal to a vertical arrangement.

In September 2015, Canada Post changed the name of two services aimed at its marketing customers and changed the wording in the permit indicia accordingly:

• Unaddressed Admail was renamed Canada Post Neighbourhood Mail™. This service allows marketers to target, reach and activate groups of consumers based on where they live.
• Addressed Admail was renamed Canada Post Personalized Mail™. The name was changed to better reflect that the mail piece was meant specifically for the individual.

Canada Post defines the Personalized Mail™ service as a direct marketing and advertising medium that provides its customers the ability to personalize their mailing and tailor their promotional messages to specific consumers or prospects. To be considered Personalized Mail™, all the items in a customer’s mailing must have the same purpose and goal, even if the content is not identical. The primary intention of the mail items is to motivate an individual to take action by:

• Promoting a product, service, program or event
• Soliciting donations or contributions
• Reporting on financial performance, primarily for promotional purposes, or
• Supporting a loyalty card program. This includes all mailings relating to loyalty card programs, but excludes credit and/or debit cards with or without reward points.

Mini-catalogues are acceptable as Personalized Mail™. A mini-catalogue is defined as printed matter with a list of items for sale containing item description, item numbers and/or prices. Mini-catalogues must contain a minimum of 8 pages or panels and meet Machineable Standard Personalized Mail™ service requirements.

To qualify for the Personalized Mail™ service, mailings must:

• Be deposited and paid for in Canada for delivery in Canada
• Meet the Personalized Mail™ definition
• Consist of a minimum of 100 items for Machineable Mail or 1,000 items for Special Handling mail

Canada Post provides a “Return Postage Guaranteed” (RPG) option for Personalized Mail™. Items that cannot be delivered as originally addressed will be returned to the sender if:

• The Return to Sender option was selected and paid for at the time the Order (Statement of Mailing) was created
• The item carries the correct Return Postage Guaranteed postal indicia.
• The item is addressed to an address which does not have a Mail Forwarding request in effect for that addressee
• Only one return address appears on the outside of the item and that address is Canadian

References

1. Canada Post, Addressed Admail™ Overview of Changes Effective July 9 and August 18, 2014 and Other Important Reminders, 9 July 2014.
2. Canada Post, Addressed Admail™ Overview of Changes Effective January 12, 2015 and July 31, 2015 and Other Upcoming or Recent Changes, 5 Jan. 2015.
3. Canada Post, Personalized Mail (Addressed Admail™) Overview of Changes Effective Immediately and January 11, 2016, as well as Reminders, 21 Sept. 2015.
   Announcement of the change in the name Addressed Admail™ to Personalized Mail™.
4. Canada Post, Smartmail Marketing Customer Guide, 21 Nov. 2022.
   Guide to Personalized Mail™, postal code targeting, and Neighbourhood Mail™ services.
5. Canada Post, "Postal Indicia"
   Web page that allows bulk mailers to generate a customized indicia template for the Canada Post service they use.